Spring Semester

Application Steps and Timeline

Today
Apply for a passport
You will need your passport to apply for your student visa.
If you don’t have a passport, apply for one as soon as possible.
Passport processing times can take up to 11 months.
If you already have a passport, make sure it is valid for at least three months beyond your planned date of departure from the Schengen area.
late August/early September
Meet with study abroad advisor
Find out if the ESC academic program, cultural and living arrangements, and living in France for a semester fit your personal interests and academic goals.
Deadline is October 1
Ready to apply
1. Create a student account at Via TRM
2. Complete your student profile
Via TRM Privacy Policy
Review and Decision
The application will be reviewed and a decision will be made about acceptance or the next steps, depending on your home school process.
Decision
Acceptance Package
Pre-approval forms will be reviewed and a decision will be made by CEPA Foundation about acceptance into the program. (usually within one week)
Approved students will receive an acceptance package from CEPA Foundation which will include: acceptance letter, invoice, and ESC agreement.
You will receive access to your student account to manage your enrollment and pre-departure information at Via TRM.
Deadline is October 1
Pay Deposit
Secure your participation in the program by paying the $500 non-refundable deposit.
Spaces are limited in the program.
Late payments and approvals will be considered based on availability.
Student Visa
You will need to start the student visa application process as soon as possible. Your program manager will provide you with instructions.
BEFORE Nov. 1
Submit enrollment materials
After you have paid your deposit, you will receive instructions on how to submit the remaining documents and information to enroll in the program and complete the pre-departure process.
You will receive a student account to upload the following information:
- Study abroad advisor’s approval
- Transcripts (unofficial)
- Letter of good standing
- Signed ESC agreement
- A copy of your passport
- Your profile photo
Nov. 1
Nomination
You will be nominated to enroll in the University of Strasbourg. The nomination letter will be required as part of your student visa application.
Nov. 1
First Payment Due
Your first program payment amount listed on your invoice is due on or before Nov. 1
November
Pre-departure Webinar (required)
Take part in a pre-departure webinar.
BEFORE Dec. 1
Submit pre-departure materials
Complete the post-acceptance information at least one month before your program start date.
What will you need?
- Your arrival/flight information
- Your current health insurance and dietary information
- Your rooming preferences
- Your emergency contact information
Dec. 1
Final Payment Due
Your final program payment amount listed on your invoice is due on or before Dec. 1.
Before departure
Pre-departure Video Call
Students will be invited to participate in the pre-departure webinar.
Afterwards, you will receive the student handbook and packing list.
early January
Program Begins
Arrive in Strasbourg and check into your room at the Château de Pourtalès.